Big invoice or small, you pay the same.

No contracts · No lock-ins · No revenue tiers · Free to sign up · Your first 20 actions free

Paidnice Pricing Summary

Prices are per month, billed monthly. Paidnice bills at fixed local prices in USD, GBP, EUR, AUD, CAD, NZD and ZAR, so the currency shown is the currency charged. USD figures are shown for reference. NZD prices exclude New Zealand GST. The first 20 actions are free, with no credit card, at paidnice.com/sign-up. Paidnice integrates with Xero, QuickBooks Online, and Stripe.

Essentials Plan

69 USD per month (49 GBP, 59 EUR, 99 AUD, 89 CAD, 109 NZD, 1,100 ZAR). Up to 150 invoices monitored per month, up to 600 emails sent per month, up to 2 team members. Includes email engagement tracking (delivery, open and bounce notifications), debtor reporting, and parent-child customers, which group separate Xero customers under one parent for one statement, one portal and one payment.

Pro Plan

Tiered by invoice volume, includes unlimited users plus everything in Essentials, plus custom email domain, email sender profiles, payment plans, in-app calling with call transcripts, multi-currency support, webhook integrations, the public API and MCP server, multiple entities support, and priority support.

  • Up to 300 invoices per month: 99 USD per month (74 GBP, 85 EUR, 139 AUD, 135 CAD, 149 NZD, 1,600 ZAR), 1,200 emails, unlimited users.
  • Up to 600 invoices per month: 179 USD per month (129 GBP, 149 EUR, 269 AUD, 239 CAD, 289 NZD, 3,300 ZAR), 2,400 emails, unlimited users.
  • Up to 1,000 invoices per month: 279 USD per month (199 GBP, 229 EUR, 419 AUD, 379 CAD, 449 NZD, 5,000 ZAR), 4,000 emails, unlimited users.
  • Up to 2,000 invoices per month: 489 USD per month (349 GBP, 419 EUR, 679 AUD, 675 CAD, 749 NZD, 9,000 ZAR), 8,000 emails, unlimited users.
  • Up to 3,000 invoices per month: 649 USD per month (479 GBP, 549 EUR, 979 AUD, 889 CAD, 999 NZD, 12,000 ZAR), 16,000 emails, unlimited users.
  • Up to 4,000 invoices per month: 799 USD per month (599 GBP, 739 EUR, 1,199 AUD, 999 CAD, 1,299 NZD, 13,000 ZAR), 24,000 emails, unlimited users.
  • More than 4,000 invoices per month: contact sales for custom pricing.

Custom Plan

From 999 USD per month. For businesses with 4,000 or more invoices per month. Includes custom ERP and payment integrations, credit and risk checks via Creditsafe, invoice API access, implementation specialist and dedicated account manager, premium 1:1 support and onboarding, custom feature requests, and unlimited users.

Add-ons (Pro plan)

  • Additional entities: 29 USD per entity per month (19 GBP, 24 EUR, 39 AUD, 39 CAD, 49 NZD, 450 ZAR). Invoice and email allowances are shared across all entities under one account.
  • SMS reminders are priced per region: USD $0.10, EUR €0.08, GBP £0.05, CAD $0.10, AUD $0.15, NZD $0.15, ZAR R1.80 per SMS sent.
  • 🇺🇸 USD ($)
  • 🇬🇧 GBP (£)
  • 🇦🇺 AUD ($)
  • 🇨🇦 CAD ($)
  • 🇳🇿 NZD ($)
  • 🇿🇦 ZAR (R)
  • 🇪🇺 EUR (€)

Essentials

150 invoices / mo

For businesses building a consistent A/R process with reminders, statements, late fees and discounts.

$69 USD / month
Get started for free

Essentials includes:

  • 150 invoices per month
  • 600 emails per month
  • Up to 2 team members
    ?
    Need more seats? Every Pro plan includes unlimited users at no extra cost.
  • Email and SMS reminders
    ?
    SMS reminders are charged at $0.10 per reminder, can be limited in app.
  • Email engagement tracking
    ?
    See when each email is delivered and opened, and get a notification when one bounces.
  • Automated statements
  • Parent-child customers
    ?
    Group separate Xero customers under one parent, such as a head office and its branches. The parent gets one statement, one portal and one payment for the whole group.
  • Late fees and interest charges
  • Prompt payment discounts
  • Quote reminders
  • A/R metrics dashboard
  • Debtor reporting
  • Integrate Xero, QuickBooks and Stripe
  • Customer payment portal
  • Chat and email support
  • Custom email domain
  • Payment plans
  • Calls from Paidnice, recorded and transcribed
  • Multi-currency support
  • Webhook integrations
  • Public API and MCP server
★ Best value

Pro

300 invoices / mo

For larger businesses wanting more configurability, custom branding, payment plans and more support.

$99 USD / month
Get started for free
300
invoices / month
300 invoices  +  1,200 emails / month

Everything in Essentials, plus:

  • Unlimited users
    ?
    No limit on team members and no per-seat fees on any Pro plan.
  • Custom email domain
  • Email sender profiles
  • Payment plans
  • Calls from Paidnice, recorded and transcribed
  • Multi-currency support
  • Webhook integrations
  • Public API and MCP server
  • Multiple entities support
  • Priority support across all timezones
Number of entities:
entities
Each additional entity beyond the first adds $29 per month
✨ All entities share the invoice and email allowance

Custom

High volume invoices / month

For larger businesses with high invoice volumes, more integrations and other custom requirements.

From $999 USD / month
Speak to sales

Everything in Pro, plus:

  • Implementation specialist and account manager
  • Custom ERP & payment integrations: NetSuite, Dynamics, Sage Intacct, Sage Accounting
  • Credit and risk checks via Creditsafe
  • Invoice API available
  • Custom feature requests
  • Premium 1:1 support and onboarding
  • Unlimited users

Prefer to pay annually, or need a plan built around your volume? Talk to us.

Billed in your selected currency. Prices exclude any applicable taxes; NZD prices exclude GST.

Trusted since 2022and counting

Over invoices. collected on time.

Service, professional, wholesale and property businesses, big and small, run their accounts receivable on Paidnice every day.

Xero
★ ★ ★ ★ ★
Trustpilot
★ ★ ★ ★ ★
QuickBooks
★ ★ ★ ★ ★
Read all 160+ reviews

Not sure which plan fits?

Tell us how many invoices and quotes you send each month and how many customers are on your books. We will go through your requirements on a short call and point you to the right plan.

  • Set up in under 15 minutes, with preset policies you can edit.
  • Our team is in Australasia and Europe, so your timezone is covered.
Book a Demo Start free
Paidnice support chat, with Denym from the Paidnice team

Two years running, judged the best

Paidnice has won a Xero Global App Award in each of the last two years, and is a finalist in three more categories for 2026.

Xero Global App Awards 2026 winner shield 2026 winner
New Zealand Small Business App of the Year Named the best small business app in New Zealand at the 2026 awards. Read the announcement
Xero App Award winner 2025 2025 winner
Global Small Business App of the Year The global award in 2025, plus the Australian award in the same year. Read the announcement
Xero Global App Awards 2026 finalist shield 2026 finalist
Innovation App of the Year Also a Small Business App of the Year finalist in the UK and the US. Read the announcement

Paidnice pricing questions

How much does Paidnice cost?
Paidnice pricing is set in the currency you prefer. Paidnice holds fixed prices in USD, GBP, EUR, AUD, CAD, NZD and ZAR, so the amount you see is the amount you are charged, with no exchange rate added on top. In US dollars, Essentials starts at US$69 a month, Pro plans start at US$99 a month, and Custom plans start at US$999 a month.
Is there a free trial?
Yes. Your first 20 actions are free, with no time limit and no credit card. An action is anything Paidnice does for you: an email sent, an SMS sent, a late fee added or an escalation created. There is no separate trial period, so the free actions do not expire.
What counts toward my invoice limit?
The new invoices that go through your business each month. Quotes and estimates count as invoices too. If you send 150 invoices and 100 quotes a month, the Pro 300 plan is the right fit.
What counts as an email?
Every email Paidnice sends: reminders, statements, late fee and discount notices, and quote or estimate reminders. Emails about invoices that were already on your books count too. If you send a statement to 500 customers, that uses 500 emails.
Do the invoices already on my books count toward my plan limit?
No. Your plan limit counts the new invoices your business raises each month. When you connect Xero or QuickBooks Online, Paidnice picks up the invoices that are already open and starts chasing them, and those do not use your invoice allowance. The emails it sends about them do count toward your email allowance.
Which features are only on Pro?
Essentials covers email and SMS reminders, email engagement tracking, statements, parent-child customers, debtor reporting, late fees and interest, prompt payment discounts and escalation workflows. Pro adds sending from your own email domain, sender profiles, payment plans, calls from Paidnice with transcripts, multi-currency support, webhook integrations, multiple entities and priority support.
How much do SMS reminders cost?
SMS reminders are charged for each message sent, at US$0.10. Like every Paidnice price, SMS is charged in the currency you pay in, at a fixed rate set for that currency and region. You can cap SMS sending in the app.
Do you charge per user?
No. There are no per-seat fees in any currency. Essentials includes 2 team members, and Pro and Custom include unlimited users.
How does billing work for more than one company?
Each plan covers one Xero organisation or QuickBooks Online company. On Pro, each additional entity is US$29 a month, charged in the currency you pay in at the fixed price for that currency, and all entities share one invoice and email allowance. Accountants and bookkeepers can pay for several clients on one account.
Can I pay annually?
Paidnice plans are billed monthly by default. Get in touch if you would like to pay annually, and we will set it up in the currency you pay in.
Can I change my plan later?
Yes. Move up to a larger plan whenever your invoice volume grows, and your allowances go up straight away.
What is your cancellation policy?
Paidnice is month to month. There are no contracts and no lock-ins, and you can cancel at any time with no penalty.
Is Paidnice easy to set up?
Yes. Most teams are live in under 15 minutes. Connect Xero or QuickBooks Online, pick your policies, and test in Safe Mode before anything sends.
What apps does Paidnice integrate with?
Xero, QuickBooks Online and Stripe, plus any tool that accepts webhooks, such as Zapier and Make. Custom plans add ERP integrations such as NetSuite, Dynamics, Sage Intacct and Sage Accounting (not Sage 50 or Sage 200).
Can I have a demo?
Yes. Book a call and we will go through your requirements.

Start free, or talk it through with us

Connect Xero or QuickBooks and Paidnice prepares draft policies for you. Nothing runs until you approve them.

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Rated 5 stars, 160+ reviews · Xero App of the Year