★★★★★160+It’s removed 99% of the chasing!Mantas S.

Your payment terms, finally enforced.

Get paid on time, without the chasing. Paidnice is accounts receivable automation for Xero and QuickBooks. It applies your terms, automatically or after you approve.

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Xero2025WINNER2026WINNERXero App of the Year2025 Global · 2026 NZ
Xero
★ ★ ★ ★ ★
Trustpilot
★ ★ ★ ★ ★
QuickBooks
★ ★ ★ ★ ★
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SEE PAIDNICE IN TWO MINUTES

Paidnice closes the gap between invoice and payment.

Reminders, late fees, statements, and payment plans run on your rules, from the first follow-up to the money landing in the bank. Customers cut their average wait for payment in half within 30 days.

DEBTOR MANAGEMENT FOR XERO, QUICKBOOKS & MORE

Paidnice gets your late invoices paid,
and runs those bits that nobody enjoys

Messy accounts receivable before Paidnice: overdue invoices, repeated manual follow-ups and growing aged debt
  • Before, you were constantly chasing down late payments & overdue invoices.
  • Before, you were manually sending reminders, statements & follow-ups.
  • Before, you were dealing with excuses & delays from customers who don't prioritize your invoices.
Automated accounts receivable with Paidnice: invoices paid on time through scheduled reminders and workflows
  • Now, cash lands in the bank when you expect it. 8 in 10 invoices paid on time.
  • Now, your payment terms are applied automatically, tailored to each customer.
  • Now, your invoices are first in line to avoid penalties. Smart workflows and routing turn collections into a positive customer experience.
“
It’s the debt collection system I’ve been looking for, for the last 15 years.
🏆 Xero Small Business App of the Year 2025
Tyler Caskey
Tyler Caskey
Partner, The Bean Counters
Accounting Apps Podcast
Xero App Award Winner 2025
Xero Global App Awards 2025
🌏 Global Winner 🇦🇺 Australian Winner
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Build a bulletproof accounts receivable process

Everything you need to run world-class credit control, from the first reminder to the money landing in your account.

Reminder sequence for one customer: email, SMS, escalation to a senior sender and a scheduled call, with the escalated email being sent

Sequences that adapt to each customer’s payment behaviour, so every invoice gets the right nudge at the right moment.

  • Multi-channel reminders from your own domain or phone number: email, SMS and scheduled calls.
  • Smart scheduling picks send times from the customer’s timezone and past engagement.
  • Dynamic templates & sender profiles adjust tone automatically based on payment history.
  • Sender escalation moves overdue reminders from your accounts inbox to a senior sender like the CEO.
  • Quote expiry reminders so deals never quietly lapse.
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Payment terms for a customer group, set up as scheduled rules: reminder on the due date, late fee on the first of the month, customer statement on the first, and escalation to a call after the invoice goes overdue, with one overdue invoice running through them in order

Your policies enforce themselves. Incentives and penalties are applied on schedule and written straight back to your ledger.

  • Smart late fees & interest: flat fees, simple or compound interest, applied automatically when invoices go overdue.
  • Early payment discounts that reward customers for paying fast.
  • Payment plans split any invoice into instalments, with reminders and writebacks to Xero and QuickBooks.
  • Flexible rules engine for different customer segments and invoice types.
  • Customer groups: group and segment customers, and only apply the payment policies that apply to them.
  • Automatic statements on a schedule, with smart distribution.
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Accounts ranked by risk with an escalation thread where the team assigns a call and records the promised payment date

Real-time visibility of your AR health, with the accounts that need attention surfaced before they become a problem.

  • Escalate & act: automatic escalation when invoices or debts get out of hand, so you move fast.
  • Dispute resolution workflows generate dispute letters and trigger tasks when customers push back.
  • Team collaboration: assign tasks, leave notes and coordinate the chase in one place.
  • Custom alerts when key metrics move or a specific account needs attention.
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A customer’s branded payment portal showing open invoices, a pay-all button and payment methods, with a card payment confirmed

A branded, self-service portal that removes every excuse between your customer and the Pay button.

  • Your brand, front and centre: custom domain, logo and colours.
  • One-click payments by card, Stripe ACH, BACS and direct debit, with saved details for repeat customers.
  • Custom payment links for any gateway with hosted checkout: PayFast, Windcave, Peach and more.
  • 24/7 access to statements, invoices and payment, anywhere.
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AR reporting: DSO trending down, aged receivables by bucket, reminder template open rates, three customers ranked by risk score, and an organisation switcher for reporting across every connected Xero or QuickBooks account

Complete visibility of receivables performance, across every entity you manage.

  • Aging analysis with detailed buckets and historical comparisons.
  • DSO tracking at account, entity and contact level, with trends.
  • Template performance: open rates and amounts collected, so you can see which reminder wording actually gets paid.
  • Multi-entity reporting rolls up every Xero or QuickBooks organisation you manage.
  • Customer insights: payment patterns and risk scores for every customer, automatically.
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CONNECT YOUR BACK OFFICE

Seamlessly connects with your accounting tools and more

Keep your existing invoicing and accounting tools. Extend and empower their capabilities for collections with Paidnice.

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A TEAM THAT HAS YOUR BACK

Global Expertise, local support

Need help? The Paidnice team is available in every time zone, has deep collections accounting expertise, and can support you on your journey to taming your cashflow.

"It's the best service I have had from anyone in years. They set us up for success from the start, and have been there each step of the way."

Anna H. on the Xero App Marketplace

WORLD CLASS AR TECHNOLOGY

The all-in-one accounts receivable software for your business

Chase automatically

Send Reminders Automate email and SMS with powerful reminders, from your own domain. Automate Statements Schedule automatic statement sends each month. Quote Reminders Remind your prospects about expiring quotes or estimates.

Enforce your terms

Late Fees & Interest Automatically apply and send late fees and interest. Prompt Payment Discounts Encourage early payment with automated discounts. Escalate & Track Calls Escalate and assign overdue invoices for manual follow up.

Get paid, and see it coming

Customer Payment Portal Self-service hub for your customers' payment and billing needs. Create Payment Plans Flexible payment terms with automatic installment reminders. AR Insights & Reports Measure Days Sales Outstanding and other critical KPIs.
"Paidnice makes us look like heroes. It’s unlocked cash they didn't have or that they were paying interest on. So that's their big win."

Roman Tepes

Director, Balance My Books

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5 STAR AR AUTOMATION

Read more than 100+ 5 star reviews

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Here's what you can get done with
Paidnice in just 30 days

You're too busy keeping the books balanced to manually track every invoice. And when payments are late, your cash flow forecasts become meaningless.

Try it Now - It's Free
Today
Day 5
Day 30

Get started.

  • Connect your Xero or QuickBooks account in minutes
  • Select preset automation templates in two minutes
  • Preview your upcoming automated actions queue instantly

Get comfortable.

  • Move from approving actions to scheduling them automatically
  • Set up your full payment terms for all or specific customer segments
  • See your first payments rolling in on time, not weeks late

Ask why you didn't switch years ago.

  • Watch your late payments drop by 50%
  • Replace manual collection actions with intelligent automations
  • Spot late payment risks within days instead of discovering them a month later

You know the problem, now fix it

Finance teams who win don’t chase payments, they prevent late ones.

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ACCOUNTS RECEIVABLE SOFTWARE

Stop Reacting. Start Controlling.

  • Save hours on collections each month.
  • End invoice due-date uncertainty.
  • Automate your accounts receivable process from end-to-end.
  • Connect to Xero, QuickBooks, Stripe and more.
Try it Now - It's Free
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Paidnice illustration showing a late fee being issued onto an invoice