Paidnice is accounts receivable software for Xero. It sends the reminders, statements and late fees that Xero leaves to you, on every invoice in your Xero organisation.
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Reminders, late fees, statements and payment plans run on your rules, from the first follow-up to the money in the bank.
Each job below is something Xero does in part, or does not do. Pick one to see how it works.
Xero sends up to five email reminders on one set of rules. Paidnice sends email and SMS reminders from your own domain, with rules for each contact group.
Xero invoice reminders →Xero has no late fee feature. Paidnice applies fixed, percentage or compounding charges and puts them on the invoice in Xero.
Late fees in Xero →Xero statements are sent by hand. Paidnice sends them on a weekly or monthly schedule, with a payment link.
Automatic statements in Xero →One branded page with every open invoice, statement and payment plan. Customers pay several invoices in one payment.
Payment portal for Xero →Split an overdue Xero invoice into instalments. Paidnice sends the instalment reminders and tracks each payment.
Payment plans in Xero →When reminders run out, the account goes to a person as a call task, a credit stop or a formal letter.
Escalations →Xero does one receivables job in full and three in part. Paidnice does all seven, from your Xero data.
1 in full, 3 in part, 3 missing
7 of 7 jobs, automatic
The same job has three names: accounts receivable automation for Xero, credit control for Xero and debtor management for Xero.
Everything you need to run world-class credit control, from the first reminder to the money landing in your account.
Sequences that adapt to each customer’s payment behaviour, so every invoice gets the right nudge at the right moment.
Your policies enforce themselves. Incentives and penalties are applied on schedule and written straight back to your ledger.
Real-time visibility of your AR health, with the accounts that need attention surfaced before they become a problem.
A branded, self-service portal that removes every excuse between your customer and the Pay button.
Complete visibility of receivables performance, across every entity you manage.
Paidnice won Global and Australian Small Business App of the Year in 2025, and New Zealand Small Business App of the Year in 2026.
It’s the debt collection system I’ve been looking for, for the last 15 years.
The biggest impact from using Paidnice has really been man hours for me. Just by using Paidnice, it's freed up loads and loads of time. We're talking five hours already of admin per month, and we're a scaling business. In a year, that could be 15 to 20 hours a month.
Jon Murphy, Salt Silo, United Kingdom
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Before Paidnice, over 25% of our payments were late, which we were manually chasing up. With Paidnice automating this for us, that has dropped to less than 5%
Louis Fourie, Venture Workspace, South Africa
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It’s perfect set-and-forget automation. We went from chasing payments to getting paid the same day we invoice out – I’ve never seen anything like it!
Will Qu, RankRise, Australia
Read the case study →Paidnice works from your live Xero data. There is no import and no second ledger.
Invoices, contacts, contact groups, payments, credit notes and tracking categories.
Late fee and interest charges, as a line on the original invoice or as a new invoice, Draft or Approved.
When a payment lands in Xero, the reminders and fees for that invoice stop.
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Yes. Xero tracks accounts receivable through its invoicing and Aged Receivables reports, so you can see what customers owe and when it is due. Xero does not automate the follow-up. It does not apply late fees, send statements on a schedule or run payment plans. Paidnice adds that automation on top of Xero.
Your accounts receivable is in the Aged Receivables Summary and Detail reports under Accounting > Reports, and in the outstanding invoices under Business > Invoices. These show totals by customer and how overdue each invoice is. Paidnice reads this data and acts on it with reminders, statements and late fees.
Paidnice won Global Small Business App of the Year at the Xero Global App Awards 2025 and has a 5-star average on the Xero App Store. It automates reminders, statements, late fees, interest and payment plans for businesses on Xero.
Connect an app like Paidnice to your Xero organisation, then set your rules once: when reminders go out, when late fees apply and when accounts escalate. Paidnice applies those rules to every overdue invoice in Xero automatically.
Xero can send basic invoice reminders by email. It does not apply late fees or interest, send scheduled statements or run payment plans. Paidnice does those jobs on top of your Xero setup, with reminders by email and SMS and fees that follow your own policy.
Paidnice is free to start, with your first 20 actions included and no card required. Paid plans follow the number of invoices you action each month.
You connect Paidnice to Xero in one click, and most teams are set up in under 30 minutes. You authorise the connection in Xero, choose your reminder and late fee rules, and Paidnice starts work on your overdue invoices.
Yes. Paidnice connects through the official Xero authorisation, so you never share your Xero login, and you can revoke the connection from Xero at any time. Data is encrypted in transit, and you control which actions Paidnice can take.
Paidnice for Xero
No credit card. Your first 20 actions are free.
