Paidnice is accounts receivable automation for Xero. Reminders, statements, late fees and escalations run on every invoice in your Xero organisation, so your DSO comes down without more manual work.
No credit card. Your first 20 actions are free.
Xero records your receivables and reports on them. You get the Aged Receivables reports, up to five automated email reminders and an online invoice with a pay button. Xero does not send statements on a schedule, charge late fees or interest, offer payment plans or route an overdue account to a person. AR automation does those jobs.
1 in full, 3 in part, 3 missing
7 of 7 jobs, automatic
See what changes when you move past Xero's built-in reminders, read about accounts receivable software in general, or see how an accounts receivable CRM puts payment history on the customer record.
Email and SMS reminders go out before the due date and after it, from your own domain, in your words. Set different rules for each Xero contact group. Every overdue invoice gets a follow-up, whatever its size.
"Being able to send all communications directly from my own domain, everything looks fully branded and professional, with delivery tracking built in."
Fixed fees, a percentage, or a per annum interest rate. Applied weekly, monthly, or at a set number of days overdue. The charge goes onto the invoice in Xero, so your ledger and your Aged Receivables report stay correct.
"First round of late penalties and everyone magically paid their bill."
Statements go out weekly or monthly with a payment link. Customers pay every open invoice at once on your branded portal, or you offer a payment plan. Anyone still overdue gets escalated to a phone call, a credit hold or a formal letter, assigned to a person.
"Paidnice is a great tool to keep your clients accountable, adding a critical feature that Xero was lacking."
Nothing changes in Xero unless a rule you set makes it happen. Paidnice connects through the official Xero integration, so we never see your accounting password.
It’s the debt collection system I’ve been looking for, for the last 15 years.
Within the first month of implementing Paidnice, we saw late customer payments decrease from over 20% to zero.
Alex Hamilton, Paintvine, New Zealand
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The biggest impact from using Paidnice has really been man hours for me. Just by using Paidnice, it's freed up loads and loads of time. We're talking five hours already of admin per month, and we're a scaling business. In a year, that could be 15 to 20 hours a month.
Jon Murphy, Salt Silo, United Kingdom
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Before Paidnice, over 25% of our payments were late, which we were manually chasing up. With Paidnice automating this for us, that has dropped to less than 5%
Louis Fourie, Venture Workspace, South Africa
Read the case study →Xero records your sales invoices and payments, reports on them in the Aged Receivables Summary and Detail reports, and sends up to five automated email reminders. It does not send statements on a schedule, charge late fees or interest, or escalate an overdue account.
It is software that runs the follow-up work on your Xero invoices. Paidnice sends reminders by email and SMS from your own domain, sends statements on a schedule, applies late fees and interest, offers payment plans and escalates overdue accounts to your team.
Nothing changes unless a rule you set makes it happen. Paidnice connects through the official Xero integration, so we never see your Xero password. Late fees and interest go onto the ledger in Xero, either on the original invoice or as a new invoice, so your aged receivables report stays correct.
Yes. Exclude any customer or a whole customer group. Add grace periods, and set different rules for different groups, so the customers who pay on time are left alone. Start in approval mode, and nothing sends without your OK.
Yes. Paidnice reads the invoices already in Xero, including everything overdue today. You can chase that backlog, apply late fees in bulk, and either add the fee to the existing invoice or issue it as a new one.
Paidnice has a free plan, and paid plans start at US$69 a month. Pricing follows your invoice volume, not your company revenue, and the Pro plan has unlimited users.
Under 15 minutes. Connect your Xero organisation in one click, pick a preset template for reminders, fees and statements, then preview every upcoming action before anything sends.
Connect Xero and Paidnice prepares draft policies for you. Nothing runs until you approve them.
