Paidnice is invoice reminder software for Xero and QuickBooks. Automate email and SMS payment reminders on your schedule, with late fees and escalation for the invoices that stay unpaid.
No credit card. Your first 20 actions are free.
Reminders go out before the due date and after it, from your own address, in your words, in business hours only. You can start in approval mode, so nothing sends until you approve it.
"Being able to send all communications directly from my own domain, everything looks fully branded and professional, with delivery tracking built in."
When a polite reminder is not enough, add fixed fees, interest or a per annum rate, applied weekly, monthly or at a set number of days overdue. Exclude any customer or group, and set a grace period before a charge applies.
"First round of late penalties and everyone magically paid their bill."
Statements go out weekly or monthly with a payment link. An account that is still overdue is escalated to a phone call, a credit stop or a legal letter, assigned to a person. Customers can view, download and pay from a self-service portal.
"Within 1 week of implementing this tool we received a tidal wave of cash from overdue receivables."
Paidnice does more than send reminders. Late fees, statements, a payment portal and escalation follow the schedule you set for each customer group.
See it on your ledger: invoice reminders for Xero or invoice reminders for QuickBooks. For the full process, see credit control software.
Nothing changes in Xero or QuickBooks unless a rule you set makes it happen. Paidnice connects through the official Xero and QuickBooks integrations, so we never see your accounting password.
It’s the debt collection system I’ve been looking for, for the last 15 years.
Within the first month of implementing Paidnice, we saw late customer payments decrease from over 20% to zero.
Alex Hamilton, Paintvine, New Zealand
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The biggest impact from using Paidnice has really been man hours for me. Just by using Paidnice, it's freed up loads and loads of time. We're talking five hours already of admin per month, and we're a scaling business. In a year, that could be 15 to 20 hours a month.
Jon Murphy, Salt Silo, United Kingdom
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Before Paidnice, over 25% of our payments were late, which we were manually chasing up. With Paidnice automating this for us, that has dropped to less than 5%
Louis Fourie, Venture Workspace, South Africa
Read the case study →Invoice reminder software sends payment reminders to your customers automatically. It reads the open invoices in your accounting system, sends a reminder before the due date and at set intervals after it, and stops when the invoice is paid. Paidnice is invoice reminder software for Xero and QuickBooks Online, built on full accounts receivable automation.
A few minutes. Connect Xero or QuickBooks in one click, pick a preset template for reminders, fees and statements, then preview every upcoming action before anything sends.
Nothing changes unless a rule you set makes it happen. Paidnice connects through the official Xero and QuickBooks integrations, so we never see or store your accounting password. Data is encrypted in transit and at rest.
Yes. Exclude any customer, or a whole group. Add grace periods, and set different reminder rules for different groups, so the customers who pay on time are left alone. Start in approval mode, so nothing sends without your OK.
Yes. Paidnice reads the invoices already in Xero or QuickBooks, including everything that is overdue now. You can send reminders on that backlog, apply late fees in bulk, and either add the fee to the existing invoice or issue it as a new one.
You control every message. Reminders send from your own email address, in your own words and branding, in business hours only. Most customers pay after a polite reminder. Escalation to a call, a credit stop or a legal letter is for the few who do not.
No credit card. Your first 20 actions are free. Paid plans start at US$69 a month and follow your invoice volume, not your company revenue. Plans are monthly and you can cancel at any time.
Invoice reminder software
No credit card. Your first 20 actions are free.
